Privacy Policy
How we collect, use and protect your information.
Last updated 1 September 2026
This policy explains what information Magnolia Bay Gardens collects through this website, why we collect it, and the choices you have.
What we collect
- Information you give us — your name, email address, property address, telephone number, and the content of any message, work order or reservation request you submit.
- Portal account information — your username, a hashed password, and your directory privacy preference.
- Technical information — pages visited, approximate location derived from IP address, browser and device type. This is used in aggregate to understand which parts of the site residents actually use.
What we do with it
We use your information to respond to inquiries, administer portal accounts, process reservations and work orders, publish the member directory to signed-in residents according to your privacy preference, and send announcements you have asked to receive. We do not sell personal information, and we do not use it for advertising.
Who sees it
Your information is available to the Board of Directors and to Triton Property Management in the course of administering the association. It is shared with vendors only where necessary to complete a request you have made — for example, passing a work order to a contractor. It is disclosed to third parties otherwise only where required by Florida law, including the association’s record-inspection obligations under Chapter 720.
The member directory
The directory is visible only to signed-in residents. You control what appears in it from My Account, with three options: full listing, name only, or hidden entirely. New accounts default to name only until you choose otherwise.
Cookies
This site uses a small number of cookies: a session cookie to keep you signed in, a preference cookie to remember choices such as your calendar view, and reCAPTCHA on the contact form to prevent automated submissions. We do not use advertising or cross-site tracking cookies.
How long we keep it
Association records are retained for the periods required by Florida Statute 720.303. Portal accounts are deactivated when a property changes hands. Contact form submissions are retained for two years.
Your choices
- Update or correct your details in My Account.
- Change your directory visibility at any time.
- Unsubscribe from announcement emails using the link in any message, or by turning off notifications in your account.
- Request a copy of the information held about you, or ask for it to be corrected, by contacting management.
Security
The site is served over HTTPS, passwords are stored hashed, and portal pages are excluded from search engine indexing. No system is completely secure, so please use a strong, unique password and tell management promptly if you suspect a problem.
Children
This website is intended for adult residents. We do not knowingly collect information from children under 13.
Contact
Privacy questions should go to Triton Property Management on (561) 250-6565 or residentservices@tritoncam.com.